Sales Coordinator
WideOrbit
Administration, Sales & Business Development
New York, USA · Remote
USD 25-25 / hour
Posted on May 27, 2025
Job Description:
As the Sales Coordinator, you play a vital role in supporting the WO Automation for Radio team by preparing sales proposals and contracts for prospects and existing customers. You will serve as a key point of contact for product-related inquiries and collaborate across departments to research, resolve, and communicate on billing, shipping, and workflow matters. This role also involves maintaining accurate sales and product data and ensuring the integrity of our internal databases. If you are detail-oriented, proactive, and have strong written and verbal communication skills—along with experience in radio operations and automation systems—this could be the right opportunity for you.
Here’s what success will look like:
Collaborate with sales representatives to understand customer needs and prepare sales proposals; revise proposals as necessary to reflect updated requirements.
Coordinate the proposal-to-contract process, routing contracts to customers and coordinating with the legal team to resolve unique or complex situations.
Respond to product inquiries from prospects and customers received via webform, email, or phone, and route to the appropriate sales representative for follow-up.
Liaise with finance, production, and manufacturing teams to resolve customer questions related to billing, shipping, and project workflows.
Accurately maintain sales and product data in Microsoft Dynamics and track proposal and contract statuses using appropriate tools and processes.
Perform other related duties and special projects as assigned by management.
To thrive in this role, we’re looking for:
An associate’s or bachelor’s degree, or equivalent professional experience
Proficiency in Microsoft Office, particularly Word, Outlook, and Excel
Strong initiative, adaptability, and attention to detail, with the ability to manage and prioritize multiple projects simultaneously
A flexible mindset with the ability to adjust to shifting priorities and evolving business needs
A self-motivated approach and the ability to collaborate effectively within a team environment
Willingness to travel occasionally (a few weeks per year) for training, sales meetings, and industry events
Familiarity with the North American radio industry and hands-on experience using WideOrbit Automation for Radio or similar systems (strongly preferred)