Recruiting Coordinator
Waabi
Administration, People & HR
Toronto, ON, Canada
Posted on Oct 15, 2025
Waabi, founded by AI pioneer and visionary Raquel Urtasun, is an AI company building the next generation of self-driving technology. With a world class team and an innovative approach that unleashes the power of AI to “drive” safely in the real world, Waabi is bringing the promise of self-driving closer to commercialization than ever before. Waabi is backed by best-in-class investors across the technology, logistics and the Canadian innovation ecosystem.
With offices in Toronto, San Francisco, Dallas, and Pittsburgh, Waabi is growing quickly and looking for diverse, innovative and collaborative candidates who want to impact the world in a positive way. To learn more visit: www.waabi.ai
You will...
- Lead talent acquisition coordination efforts by owning scheduling of interviews.
- Support recruiters by providing each candidate with a great interview experience (virtually and on-site).
- Partner with the talent acquisition team, hiring managers, and interviewers on recruitment initiatives.
- Assist with the planning and lead program management of our internship program.
- Help to execute our university recruiting strategy in both Canada and the US.
- Participate in team projects and talent/system process improvements.
- Support broader recruiting efforts including helping coordinate and attend recruiting events as needed, light reporting, and sourcing.
- Create and manage internal and external resources and documentation to ensure up to date materials for the talent acquisition team
- Collaborate with the people team to improve and streamline existing programs and recruiting processes.
- Coordinate new employee onboarding, ensuring new hire pre-onboarding information is up to date and scheduling orientation sessions.
- Help with special projects when needed.
- Be based in our Toronto office and willing to come into the office on a hybrid model.
Qualifications:
- Bachelor's degree in Business, HR, Communications or similar fields.
- Minimum 2 years experience in Recruitment Coordination or HR Admin capacity.
- Has an “all hands on deck” “can do” attitude.
- Experience using HR standard software systems such as a HRIS, ATS and Google Suite.
- Experience partnering with a wide variety of clients and senior level business leaders.
- Project management experience and proven ability to achieve results in a fast moving, dynamic environment, self motivated and self-directed.
- Open-minded and collaborative team player with the willingness to help others.
- Passionate about self-driving technologies, solving hard problems, and creating innovative solutions.
Bonus/nice to have:
- Start-up experience is a huge plus!
- Experience in university intern/co-op recruiting.
- Coordination in cross-functional teams across different time zones.
Perks/Benefits:
- Competitive compensation and equity awards.
- Health and Wellness benefits encompassing Medical, Dental and Vision coverage (for full-time employees only).
- Unlimited Vacation.
- Flexible hours and Work from Home support.
- Daily drinks, snacks and catered meals (when in office).
- Regularly scheduled team building activities and social events both on-site, off-site & virtually.
- As we grow, this list continues to evolve!
Waabi is a technology start-up building technologies to transform the way the world moves. Join our talented team to be a part of the future and to make an impact!
Waabi is an equal opportunity employer. We celebrate diversity and are committed to creating a supportive, inclusive, and accessible workplace for all our employees. We seek applicants of all backgrounds and identities, across race, color, ethnicity, national origin or ancestry, age, citizenship, religion, sex, sexual orientation, gender identity or expression, military or veteran status, marital status, pregnancy or parental status, caregiver status, disability, or any other characteristic protected by law. We make workplace accommodations for qualified individuals with disabilities as required by applicable law. If reasonable accommodation is needed to participate in the job application or interview process please let our recruiting team know.