People Matter

Office Manager & Administrative Assistant

Volterra

Volterra

Administration, Operations
Riyadh Saudi Arabia
Posted on Wednesday, January 17, 2024

At F5, we strive to bring a better digital world to life. Our teams empower organizations across the globe to create, secure, and run applications that enhance how we experience our evolving digital world. We are passionate about cybersecurity, from protecting consumers from fraud to enabling companies to focus on innovation.

Everything we do centers around people. That means we obsess over how to make the lives of our customers, and their customers, better. And it means we prioritize a diverse F5 community where each individual can thrive.

At F5, we strive to bring a better digital world to life. Our teams empower organizations across the globe to create, secure, and run applications that enhance how we experience our evolving digital world. We are passionate about cybersecurity, from protecting consumers from fraud to enabling companies to focus on innovation.

Everything we do centers around people. That means we obsess over how to make the lives of our customers, and their customers, better. And it means we prioritize a diverse F5 community where each individual can thrive.

At F5, our mission is based on the fact that businesses depend on apps.

Our long-standing belief that applications are the most valuable assets of any organization in the digital age has been the foundation of our strategy to become the leader in multi-cloud application services. When you combine F5’s expertise powering over half of the world’s applications across all types of environments, you have a company that knows how to deliver and secure more applications, and more value, than any company in the industry.

This means that we are able to deliver and protect applications—revenue generating, brand-anchoring applications—from the point at which they are created through to the point when consumers interact with them. In other words, from “code to customer.” This makes the combined forces of F5 absolutely essential to every digital organization in the world, including the world’s largest enterprises, service providers, financial and educational institutions, government entities, and consumer brands.

At F5 we actively build a culture that everyone can be themselves and reach their full potential. As a global business leader, we know diversity drives innovation, makes everything we build better for our customers, and fuels our success. We know the magic ingredient is our differences, when embraced with humility and respect. And because we know this, we believe that top talent is found in a diversity of individual backgrounds, experiences, and perspectives to help us all thrive.

As part of our growth, we are now searching for a talented Office Manager & Administrative Assistant in Riyadh, Saudi Arabia.

Description:

Responsibility for all routine and non-routine office management and administrative support for the Riyadh office for F5 Networks Limited.

This will involve a large degree of liaison and co-ordination with the Executive team and the overall day to day responsibility for the Riyadh office.

Responsibilities:

Office/Facilities Administration:

  • Managing / Administering of office facility and all related duties to ensure the smooth running.
  • Managing the office reception: greeting visitors, managing calls to the switchboard, managing in and out going post and deliveries.
  • Assistance at Pre QBR and QBR events, and other EMEA sales and marketing events on a needs basis - e.g. annual EMEA Partner Conference
  • Management of relationships with external suppliers including fuel cards, cleaning services, mobile phones, courier/shipping companies, etc.
  • Managing of relationship with existing facilities/maintenance provider
  • Involvement in coordination and managing of EMEA travel for staff, including frequent meetings with EMEA travel service provider
  • Assisting Senior Directors or Vice President META, upon request
  • Managing/Assisting Senior Director in sales meeting, forecast calls, cross functions calls, in minutes of meetings, actions and follow ups
  • Point of contact and coordination with local PR office/agent in terms of follow ups, work permits validity, renewals, exit/re-entry, health insurance
  • Monitoring office supplies and ordering stock (including IT purchases) as appropriate
  • Coordination of evaluation box delivery and receipts with Customer operations team
  • Assisting Professional services team with logistics, course booking and movement of mobile training equipment
  • Invoice filing when required by Finance
  • Ensure office is presentable
  • Health & Safety within the office space
  • Support EMEA IT team when needed
  • Raise Purchase order for any services
  • Arrange office repairs and pro-active maintenance of office equipment and office facility.
  • Monitor and mange inhouse cleaning of the office.
  • Manage Shipping and post services locally.
  • Provide cost reporting on run rate for office supplies.
  • Liaise with landlord on car parking, building maintenance, fire drills and safety.

Experience:

  • Ideally 1+ years in a similar administrative type role
  • Previous experience of dealing at Management level and above

Skillsets :

  • Ability to liaise at all levels
  • Ability to assimilate information and work pro-actively
  • Good telephone skills
  • Advanced MS skills (to include Powerpoint and Excel)
  • Working in a team environment

The Job Description is intended to be a general representation of the responsibilities and requirements of the job. However, the description may not be all-inclusive, and responsibilities and requirements are subject to change.

Please note that F5 only contacts candidates through F5 email address (ending with @f5.com) or auto email notification from Yello/Workday (ending with f5.com or @myworkday.com).

Equal Employment Opportunity