Executive Assistant
Moonvalley (kfa ContentFly)
Moonvalley is building the next generation creative studio, powered by the most capable video and image foundational models in the world. We are creating the platforms where the first generative Super Bowl ads and Oscar winning movies will be created.
We’re the most pedigreed team in generative AI, with top former Deepmind video researchers leading a research team as deep as any in the industry, product leaders who have built some of the best software products in the world, and an in-house Oscar-nominated movie studio. We’ve also raised $75m from world class investors including General Catalyst, Bessemer, Khosla Ventures & YCombinator.
We’re looking for a Executive Assistant based in Toronto or the surrounding region. The Executive Assistant will support our CEO and the broader leadership team. This role combines professional administrative duties with personal support tasks to maximize the CEO and broader leadership team's efficiency and effectiveness.
This role must be based in Toronto and the applicant must be able to commute on an as-needed basis between downtown Toronto, Greater Toronto Area, and Kitchener/Waterloo region.
What you’ll do (responsibilities)
Manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements
Handle email correspondence and phone calls, prioritizing and responding as appropriate
Prepare documents, presentations, and reports for meetings and events
Coordinate logistics for business meetings, conferences, and company events
Assist with expense reporting and basic bookkeeping tasks
Manage office supplies and maintain an organized workspace
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Perform personal errands to support the CEO's productivity, such as:
Mailing packages and documents
Shopping for business or personal items
Arranging and delivering meals
Running miscellaneous errands in the Toronto area
Act as a liaison between the CEO and other team members, clients, and partners
Maintain strict confidentiality regarding all business and personal matters
What we’re looking for (qualifications)
The ideal candidate for this role should possess:
Bachelor's degree in Business Administration or related field preferred
2+ years of experience as an executive assistant or in a similar role
Exceptional organizational and time management skills
Strong written and verbal communication abilities
Proficiency in Microsoft Office Suite and Google Workspace
Familiarity with project management and productivity tools
Ability to multitask and prioritize in a fast-paced startup environment
Discretion and professionalism in handling confidential information
Valid driver's license and access to a vehicle for running errands
Flexibility to occasionally work outside normal business hours
Knowledge of the Toronto area and local services
Experience in travel and expense management
Experience in event planning and coordination
Nice to have: Previous work experience at a fast-paced high-growth VC backed startup in a similar role.
What we offer (compensation & benefits)
Competitive salary and equity
Health coverage
Unlimited paid vacation
Fully-distributed culture that’s async first
Hardware setup
In our team, we approach our work with the dedication similar to Olympic athletes. Anticipate occasional late nights and weekends dedicated to our mission. We understand this level of commitment may not suit everyone, and we openly communicate this expectation.
If you're motivated by deeply technical problems, a seemingly never-ending uphill battle and the opportunity to build (and own) a generational technology company, we can give you what you're looking for.
All roles at Moonvalley are either fully remote by default or hybrid positions if specified. We meet a few times every year, usually in London, UK or North America (LA, Toronto) as a company.
If you're excited about the opportunity to work on cutting-edge AI technology and help shape the future of media and entertainment, we encourage you to apply. We look forward to hearing from you!
The statements contained in this job description reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility. It should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences, to equalize peak work periods, or to otherwise balance organizational work
Moonvalley AI is proud to be an equal opportunity employer. We are committed to providing accommodations. If you require accommodation, we will work with you to meet your needs.
Please be assured we'll treat any information you share with us with the utmost care, only use your information for recruitment purposes and will never sell it to other companies for marketing purposes. Please review our privacy policy and career privacy policy for further information.