Executive Assistant to CEO
Hello Heart
About Hello Heart:
Hello Heart is on a mission to change the way people care for their hearts. The company provides the first app and connected heart monitor to help people track and manage their heart health. With Hello Heart, users take steps to control their risk of heart attacks and stroke – the leading cause of death in the United States. Peer-reviewed studies have shown that high-risk users of Hello Heart have seen meaningful drops in blood pressure, cholesterol and even weight. Recognized as the digital leader in preventive heart health, Hello Heart is trusted by more than 130 leading Fortune 500 and government employers, national health plans, and labor organizations. Founded in 2013, Hello Heart has raised more than $138 million from top venture firms and is a best-in-class solution on the American Heart Association’s Innovators’ Network and CVS Health Point Solutions Management platform. Visit www.helloheart.com for more information.
About the role:
We are looking for a highly organized, proactive, and discreet Executive Assistant to support our CEO. In this role, you will play a key part in enabling the CEO to focus on strategic priorities by taking full ownership of day-to-day logistics, administrative tasks, and personal coordination. You'll become a trusted partner and gain exposure to the heartbeat of a fast-growing global company.
You’re resourceful, detail-oriented, quick-thinking, and thrive in a dynamic environment. No task is too big or small, and you know how to get things done smoothly and efficiently.
Responsibilities:
- Keep the CEO focused and productive on key goals daily, weekly and monthly.
- Manage the CEO’s complex and ever-changing personal and business calendar.
- Plan and oversee meetings across multiple time zones, including scheduling, invites, logistics, and follow-ups.
- Provide high-level administrative support with professionalism, efficiency, and discretion.
- Coordinate extensive travel arrangements – flights, accommodations, transportation, and dining.
- Assist with personal tasks that arise during work hours and willing to help watch children once in a while if needed (scheduling playdates, managing errands, coordinating childcare or deliveries, hiring nannies and cleaning crew, keeping track of school tasks).
- Serve as a point of contact for internal and external stakeholders on behalf of the CEO.
- Anticipate needs, proactively solve problems, and create order in a fast-moving environment.
Requirements:
- Minimum 3+ years experience as an Executive Assistant or office manager or Personal Assistant.
- Fluent in both English and Hebrew - Must. Comfortable reporting to and working with US team members.
- Always 2 steps ahead, seeing potential problems before they occur and solving them in advance, aiming for the best positive solution for all.
- Proficiency in Google calendar or equivalent.
- Independant with proactive approach, can make decisions independently.
- Excellent time management skills and the ability to prioritize work.
- Positive, pleasant, and strong team player.
- Strong organizational skills. High attention to details.
- Ability to multitask and quickly change priorities and focus.
- Must be flexible across time zones, with required availability outside standard hours when needed.
Hello Heart has a positive, diverse, and supportive culture - we look for people who are collaborative, creative, and courageous. Oh, and if you want to see some recent evidence of the fun things we do at Hello Heart, check out our Instagram page.