Fireflies.ai is the #1 AI teammate for meetings, trusted by over 20 million people across more than 500,000 organizations from fast-growing startups to Fortune 500 enterprises. Whether in sales, project management, marketing, operations, or product development, Fireflies is revolutionizing team collaboration by capturing knowledge, automating repetitive tasks, and enhancing productivity before, during, and after every meeting.

Recognised as a category-defining platform, Fireflies has achieved unicorn status with a valuation exceeding $1 billion. Ramp data shows Fireflies is the 6th most purchased AI platform in the US. Chances are, you’ve already seen Fireflies in action, quietly powering one of your recent meetings.

Responsibilities:

Process Optimization: Identify inefficiencies, implement AI-driven automation, and streamline workflows using tools like Zapier, Replit and other low/no-code platforms.
Data-Driven Decision Making: Analyze data to uncover actionable insights and support operational improvements.
Collaborative Partner: Work closely with internal teams and external stakeholders to propose solutions, drive initiatives, and maintain strong relationships.
Strategic Schedule & Travel Management: Oversee executive calendars, prioritize tasks, and coordinate meetings to ensure optimal time management. Oversee logistics for travel, events, and in-person meetings, ensuring smooth experiences and clear communication with multiple stakeholders.
Documentation and Communication: Create executive-level reports, presentations, and memos, ensuring clear and effective communication.
Adaptability: Dive into new tools and technologies, staying ahead of industry trends to support innovation within the team.

Qualifications:

Experience: 3+ years in an EA, operations, or similar role, preferably in tech or SaaS.
Communication: Strong written and verbal communication skills, with a collaborative approach and confident in managing relationships internally and externally.
Tech Proficiency: Skilled in tools like MS Office, Google Workspace, and project management and productivity platforms like Slack, Loom, Notion, and Asana. Experience with automation tools/LLMs is a plus.
Problem-Solving Skills: Analytical mindset with a proven ability to identify challenges, generate solutions, and deliver results.

Why Join Us?

Immense Learning Opportunities: Be part of a rapidly scaling, market-leading company.
Ownership and Impact: Operate as a high-functioning individual with a growth mindset.
Innovation-Driven Culture: Work with a passionate team that thrives on solving challenges.
Dynamic Environment: Thrive in a fast-paced, supportive environment that recognizes your contributions. We value outcomes over rigid schedules, so adapt your work timing to deliver your best.

Values that are important to us:

You should be a great communicator and culture maintainer
Take a look at our culture document
You're data-driven and customer-focused
You value fast & incremental engineering cycles
You maintain design excellence and minimise complexity
You measure your results & automate when possible
You get 10% better at something every week
You have an internal compass and take accountability & initiative
We value overcommunication, candid feedback and a results-driven culture

Perks and benefits:

Competitive compensation
Work remotely anywhere in your respective country
Ability to move laterally within a team and grow rapidly
Paid time off and flexible leave policy
No boss culture
Flexible working hours
LGBTQ+ friendly
Company offsites
Tech reimbursements

About us:

At Fireflies.ai, we’re revolutionizing the way teams interact with AI in their daily work. Our inclusive culture champions security, innovation, customer experience, and growth. Backed by $19 million from top-tier investors like Canaan, Khosla Ventures, and angels from Slack, Facebook, Dropbox, Amazon, and Salesforce, Fireflies is driven by a passionate 100+ member global team spanning 20+ countries and every timezone. We’re building a world-class, global-first team, and we dogfood our product to do so.

We are an equal opportunity employer and strongly value diversity at our company because our team will be stronger with different perspectives and experiences. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Ready to apply?

Powered by

First name *

Last name *

Email *

LinkedIn URL

Resume *

Click to upload or drag and drop here

Personal Website/Blog

Are you available to work in PST hours? *

Yes

No

By applying you agree to Gem's terms and privacy policy.

Save your info to apply to other roles faster & help employers reach you.

Req ID: R6

This job is no longer accepting applications

See open jobs at Fireflies.ai.See open jobs similar to "Executive Assistant" Khosla Ventures.

See more open positions at Fireflies.ai

Privacy policy Cookie policy