Since our founding in 2014, CAPE Analytics has used machine learning and computer vision to pioneer a new form of property information, built specifically for the organizations that finance, protect, and invest in our homes and businesses. Our 65+ (and rapidly growing!) clients across insurance and real estate are leading a digital transformation to secure properties and livelihoods in the face of complex trends in housing and climate.

TEMPORARY ASSIGNMENT DETAILS

*Full-time availability is required from September through February 2024, with the possibility of extending the temporary assignment beyond this time period.

*Preferably local to the San Francisco Bay area with the ability to work from our Menlo Park, CA office location at least once per week (can work from home 3-4 days/wk).

THE OPPORTUNITY

The Temporary Executive Assistant to CEO is a key administrative role responsible for providing comprehensive support to the CEO, executive team, and assisting with office operations and events. This detail-oriented professional manages the CEO's calendar, handles administrative tasks, and coordinates office logistics. The role requires adaptability in a fast-paced environment, proficiency in office tools, and the ability to collaborate effectively with internal and external stakeholders.

RESPONSIBILITIES

Act as the primary point of contact between the CEO and internal/external stakeholders.
Manage the CEO's calendar, schedule meetings, and coordinate appointments.
Draft and prepare correspondence, presentations, and reports on behalf of the CEO.
Assist in the preparation and execution of key meetings, conferences, and events.
Manage office supplies, equipment, and vendor relationships.
Assist with office logistics, including space planning and maintenance.
Maintain office policies and procedures.
Handle general administrative tasks such as answering phones, managing emails, and handling correspondence.
Prepare and organize documents, reports, and presentations.
Arrange travel, accommodations, and itineraries for the CEO, and occasionally other executives.
Responsible for mail management (retrieving mail from company PO box; scanning & emailing to appropriate team member
Coordinate office events and employee gatherings in conjunction with CEO and People team
Assist in managing expenses and budget tracking.
Support special projects initiated by the executive team.
Coordinate cross-functional initiatives and ensure timely completion of tasks.
Collaborate with various departments to streamline processes and improve efficiency.
Handle sensitive and confidential information with discretion.
Maintain a high level of confidentiality in all interactions.
Other duties and responsibilities as assigned

THE SKILL SET

Bachelor's degree in Business Administration, Management, or a related field is preferred.
Proven experience as an Executive Assistant supporting C-level executives is a must.
Experience in managing office operations and coordinating administrative tasks.
Excellent written and verbal communication skills.
Ability to interact professionally with executives, team members, and external contacts.
Strong organizational and multitasking abilities.
Detail-oriented with a focus on accuracy.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Familiarity with office management software and tools.
Ability to thrive in a fast-paced environment and adapt to changing priorities.
Problem-solving skills and a proactive mindset.
Professional demeanor and the ability to represent the executive team and the company effectively.
High level of discretion and ability to handle confidential information.
Ability to work collaboratively with team members and contribute to a positive office culture.
Ability to travel for company/team events.

We believe:

*Talent is critical, but best when tempered with humility

*Self-motivation leads to the best outcomes

*Open, direct communication is a sign of respect

*Teamwork drives success

*Having fun together is an important part of the job

View our CCPA policy here

*CAPE Analytics is an E-verify participant

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