Sr Executive Assistant
Blue River
We’re Blue River, a team of innovators driven to create intelligent machinery that solves monumental problems for our customers. We empower our customers – farmers, construction crews, and foresters - to implement safer and more sustainable solutions, driving increased profitability with less reliance on scarce labor. We believe that focusing on the small stuff – pixel-by-pixel and task-by-task - leads to big gains.
Blue River Technology aligns with John Deere’s vision to “innovate on behalf of humanity” by quickly identifying and solving high-value, high-uncertainty challenges in AI, machine learning, computer vision, and robotics. BRT acts as a research and development flywheel, building not only new products but also new platforms that reliably create value for both Deere and its customers. From fully autonomous machines to highly precise farming equipment, BRT and Deere are partnering to create technical breakthroughs in industries like agriculture and construction.
Our people are at the heart of what we do. Through cross-discipline collaboration, this mission-driven team is eager to define the new frontier of robotics. We are always asking hard questions, rapidly iterating, and getting our boots in the field to figure it out. We won’t give up until we’ve made a tangible and positive impact on the planet!
Blue River Technology is based in Santa Clara, CA.
Summary
We’re hiring a senior executive assistant (EA) to support key members of our leadership team. This role requires high attention to detail, excellent communication skills, analytical problem-solving abilities, and keen emotional intelligence to help coordinate executive activity across a fast-growing organization. The EA will work closely with the Chief of staff to maximize the effectiveness of the executive team and the organization at large. The ideal candidate will delight in bringing simplicity to settings with high volumes of information and noise — and be eager to expand their impact on the work we do at Blue River Technology and how we do it.
Job Responsibilities
The main job responsibilities are noted below.
- Manage an active and complex calendar of appointments, monitor and respond to emails, organize travel and agendas, and complete expense reports for multiple executives in varying timezones.
- Anticipate, identify, and implement more effective and efficient ways to manage administrative tasks with professionalism and care to scale your efforts with the goal of supporting the full executive team.
- Partner with other executive assistants within a large and diverse organization in travel and event coordination.
- Own high-impact projects at the direction of the Chief of staff while maintaining confidentiality and discretion.
- Proactively prioritize deadlines and conflicting needs, handling resource and schedule conflicts expeditiously with minimal oversight.
- Oversee the coordination and tactical planning for events and meetings, including preparing meeting content and presentation materials.
- Communicate directly and professionally on behalf of executives with their direct reports and colleagues, as well as customers and external partners, on matters related to the organization.
Required Experience and Skills
- Bachelor's degree in business administration or related field; humanities backgrounds welcome as well.
- 5-7 years of experience leading an administration function for at least one executive.
- Excellent written and verbal communication skills with the ability to interact professionally and discretely with all levels of an organization.
- Ability to prioritize multiple incoming requests, managing time and tasks effectively without compromising essential day-to-day activities.
- High initiative and drive with the ability to work with independence.
- Organized and detail-oriented.
- Exercises good judgment and demonstrable trustworthiness within sensitive information.
- Proficiency in using Slack and the entirety of Gsuite.
Preferred Experience and Skills
- Experience leading an administration function for multiple executives.
- Experience with Microsoft's Office Suite.
At Blue River, we’re passionate about creating an inclusive workplace that promotes and values diversity. While we have more work to do to advance diversity and inclusion, we’re investing in our programs, including recruiting, mentorship, career development, and learning & development to ensure they support our Diversity, Equity, and Inclusion goals. We support each employee in living a full life, enabling a thriving career, and accomplishing a meaningful, challenging mission while collaborating with incredible people. We are dedicated to building a diverse and inclusive workplace, so if you’re excited about this role but your experience doesn’t align completely with the job description, we encourage you to apply anyway.
We are an equal opportunity employer and do not discriminate based on race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, perform essential job functions, and receive other benefits and privileges of employment. Please contact us to request an accommodation.
The US annual base salary range for this position is $112,000 - $168,000, along with eligibility for Blue River’s bonus and benefit programs.
Our salary ranges are determined by role, level, and location. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Your recruiter can share more about the specific salary range for your location during the hiring process. During the recruitment process, we may identify an alternative role or level to which you are more suited. If your ideal role at Blue River differs from the advertised position, we will provide an updated pay range as soon as possible during the hiring process.