Office Administrator
Berkshire Grey
Job Summary
We are looking for an Office Administrator for our Sharpsburg, PA office, and we are hoping to find an extraordinary individual who is energized by our purpose and is passionate about workplace happiness. The ideal candidate is a self-starter with the ability to manage multiple priorities. Our new teammate must have strong organizational skills and be enthusiastic about solving problems around our office on a daily basis.
Your responsibilities will include:
- Working closely with management and the local team on tasks that may include: coordinating interviews, events, coordinating deliveries, reception area, and greeting vendors.
- Ensuring that the office is clean, organized, well-stocked with office supplies and food, and an enjoyable environment in which to work.
- Managing relationships with local vendors (catering, supplies, snacks, coffee, IT, etc.) and building management.
- Owning facilities-related matters including safety procedures, maintenance, supply chain deliveries, etc.
- Managing the office conference calling systems, office Internet/Wifi, HVAC, etc.
- Performing daily “quality checks” around the office.
- Manage daily office operations, including sourcing, purchasing, vendor relations and employee requests
- Seeking out ways to improve and streamline processes and systems we already have in place in the office.
- Plan and organize in-house or off-sites activities, like celebrations and conferences
- Serve as a point of contact for scheduling, documentation, and compliance-related to patent administrative tasks.
Location
This position is an hourly role for our Sharpsburg, PA office. The candidate is required to be onsite daily. This position offers flexible hours and can be structured as either part-time or full-time.
Requirements
For this role, we are looking for outstanding communication and problem-solving skills, decisiveness, and attention to detail. We expect most applicants who have these qualities will have already been successful as office coordinator or office manager.
- Enthusiasm, service orientation, and strong ability to get things done
- Excellent time management and organizational skills
- The ability to easily connect and communicate with people both within and outside of our company
- Demonstrated discretion and judgment with prior experience handling sensitive information
- Demonstrated experience balancing demands of a fast paced, team-focused, work environment while creating staff systems and processes
- Comfortable making decisions with little supervision or direction, and takes work on with a “can-do” and “make-it-happen” attitude
- Ability to work effectively on teams and independently
- Experience handling shipping/receiving and purchasing
- Proficiency in Netsuite
- Proficiency with MS Office products
- Proficiency with Google apps (Gmail, Gcal, Gdocs, Gdrive) required. Familiarity with collaboration and document-sharing technology helpful (Slack, Box, Dropbox, etc).
- Experience using and troubleshooting a variety of office equipment, including: scanners, printers, screen sharing, wifi connection, A/V, etc.
This role is not eligible for visa sponsorship
9210-2501CL